Temp Administrative Assistant (Events / Course Management | $2580 | 8-Months Contract) - D03 Queenstown, Tiong Bahru, SG

Roles & Responsibilities

📍Nearest MRT : City Hall MRT Station

🕐Working Hours : Mon - Fri 8 : 30am to 6pm

💰Salary : $2580

🚀Start Date : Mid OCT

📄Duration : 8-Months contract

As a Temporary Events Staff, you will be responsible for a variety of tasks encompassing both event management and course / learner administration. This includes supporting training courses organised by, but not limited to, LPD (Learning and Professional Development) and SMC (Specialised Management Courses).

1. Event Management :

In this role, you will actively contribute to our event management efforts. Your responsibilities will include :

• Gathering requirements and instructions from team members or internal clients regarding venue, catering, and event-specific needs. This includes sourcing suitable vendors, obtaining and comparing quotes, seeking necessary approvals and requesting for payments.
• Uploading finalised event details into the CRM system and coordinating the publication of the event, including programme and speaker profiles, on corporate platforms (if applicable) and registration sites to ensure accurate and timely updates.
• Assist in responding to enquiries on event registration by email or phone and processing of manual invoicing.
• Assist in preparing and the distribution of pre and post event email communications to participants, including administrative instructions, feedback collection, and the dissemination of event materials.
• Overseeing the setup of venues for internal events, including organising seating and table arrangements, as well as printing and placing signages. For external events, this involves communicating detailed instructions and requirements to venue providers and ensuring their proper execution.
• Facilitating compliance with the event attendance policy by setting up an automated attendance tracking system or preparing and printing manual attendance sheets as required.
• Providing on-site support for AV equipment, managing time schedules, supervising catering setup, and implementing stage adjustments.

2. Course / Learner Administration

You will also assist the team in setting up courses which includes :

Requirements :

Apply now via MyCareerFuture.

Only shortlisted candidates will be contacted.

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Int Ref : MJ - JO 27186

MJ

BGC Group Pte Ltd (Outsourcing)

EA 05C3053

Tell employers what skills you have

CRM

Written English

Strong Attention To Detail

Outsourcing

Investigation

Invoicing

Administration

Event Management

Compliance

AV

Course administration

Scheduling

Catering

Sourcing