Roles & Responsibilities
Primary Role :
To support the Human Resources department in day-to-day operations, assisting with recruitment, onboarding, employee services, HR systems, and engagement activities to ensure smooth delivery of HR functions.
Responsibilities
- Coordinate recruitment logistics, including scheduling interviews and liaising with candidates and hiring managers.
- Collate candidate documents and ensure interview assessment forms are completed by hiring panels.
- Conduct reference checks for shortlisted candidates.
- Assist with the onboarding process for new joiners, including pre-employment documentation, system access, induction, and welcome materials.
- Create and update biometric access for new joiners, and support employees with related access issues.
- Obtain and consolidate quotations for staff events, training, and welfare initiatives.
- Support employees with HR system access issues (e.g., HR Connect, Orisoft & etc).
- Verify and process HR-related invoices for accuracy and compliance.
- Prepare and circulate EDMs and communication materials for HR programs and staff events.
- Update staff notice boards and visual projectors with information on staff movements and HR updates.
- Maintain HR records, files, and databases to ensure accuracy and confidentiality.
- Provide administrative support for employee engagement and welfare activities.
Requirements :
Diploma or equivalent qualification in Human Resources, Business Administration, or related field.Prior HR or administrative experience preferred; fresh graduates with strong interest in HR are welcome.Strong organizational skills with the ability to multi-task and meet deadlines.Proficient in MS Office applications; experience with HR systems (e.g., PeopleSoft, Orisoft) is an advantage.Good communication and interpersonal skills to liaise effectively with staff, candidates, and vendors.High attention to detail, accuracy, and record-keeping.Proactive, resourceful, and a team player with a positive attitude.Discreet with confidential information and professional in all interactions.Tell employers what skills you have
Ability to Multitask
Microsoft Office
Microsoft Excel
Interpersonal Skills
Administration
Payroll
Employee Engagement
MS Office
Compliance
Attention to Detail
Administrative Support
Team Player
Human Resources
Scheduling
PeopleSoft
Databases