Admin Assistant (West) - FOCAL SEARCH PTE. LTD.

Roles & Responsibilities

Responsibilities :

• Administrative :
• Generate daily operation time sheets for approval.
• Consolidate supplier invoices, gather signature and upload to server on a daily basis
• Maintain and update leave
• Calculate overtime
• Generate documents for operations (Service Report, Port Entry documents etc)
• Manage and maintain accurate and up-to-date records and files
• Handle incoming and outgoing mails, emails, and faxes
• Coordinate meetings, courses and travel arrangements for employees and management
• Maintain office supplies, inventory, and assets etc
• Sales Support :
• Manage LinkedIn account daily
• Call and arrange sales meetings
• Coordinate with project manager on confirmed sales
• Coordinate with accounting on billing matters
• Send out SOAs to clients
• Any other related administrative for sales matters
• Others :
• Ensure compliance with company policies, procedures, and regulatory requirements
• Develop and implement administrative processes and procedures to improve efficiency
• Provide excellent customer service to employees, management, and external stakeholders.
• Perform any other tasks as assigned by management

Tell employers what skills you have

Management Skills

Microsoft PowerPoint

Sales Support

Microsoft Office

Microsoft Excel

office admin

Travel Arrangements

Inventory

Admin activities

Administration

Financial Markets

Accounting

Compliance

Banking

Regulatory Requirements

Customer Service

Stakeholder Management

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