Deputy Director, Facilities & Knowledge Management, Corporate & Finance

Join to apply for the Deputy Director, Facilities & Knowledge Management, Corporate & Finance role at HTX (Home Team Science & Technology Agency) .

What The Role Is

The successful applicant is the lead to redesign workspaces to house all HTX staff, including labs and tech spaces. You will work closely with a cross-HTX office space planning team to implement a flexible and modern office space for HTX officers. In addition, you will develop and implement knowledge management strategies to ensure knowledge creation and sharing within the organization. The successful applicant is adept at resolving issues and driving change management to achieve the desired culture in HTX. Its responsibilities go beyond traditional office management and you will drive integration actions that can allow HTX to leapfrog and advance in knowledge sharing within the organization / ministry.

All new hires are appointed on a two-year contract in the first instance and will be assessed and considered for permanent tenure over time, based on performance. As part of the shortlisting process for this role, you may be required to complete a medical declaration and / or undergo further assessment. All applicants will be updated on the status of their applications within 4 weeks upon closing of the advertisement.

What You Will Be Working On

• Space Planning & Optimization – overseeing the design and utilization of workspace (including all R&D facilities) from mid to long term to maximize efficiency and productivity, plus ensuring adherence with envisaged office concepts and projected growth and development plans.
• Office Transformation and Technology Integration - study office transformation (including R&D facilities and Laboratories), propose ways to incorporate technology (software, hardware and communication systems) to support efficient workflows and enable greater collaboration across divisions and in shaping the workspace to achieve HTX’s desired culture.
• Vendor Management and Project Management – oversees services contracts and lease agreements. End-to-end process management and stakeholder management.
• Policy Implementation - ensuring adherence to workplace policies and procedures. Continuous review of processes to streamline and automate.
• Workplace Safety - implementation of relevant processes and Enterprise Risk Management framework for corporate-related workplace safety for HTX offices, including those outside HTX headquarters as part of the Workplace Safety Committee.
• Sustainability Initiatives - identifying and implementing environmentally friendly practices in the workplace.
• Content Management and Accessibility - driver for Knowledge Management in HTX, ensuring that Knowledge Management processes and systems are functioning properly and integrated with other systems to ensure organizational knowledge is retained and built upon.
• Collaboration and Communication - drives a culture of data and knowledge sharing within HTX, including digitizing documents for setting up an eRegistry and records management system for storage of files and archives.
• Monitor and evaluate effectiveness of Knowledge Management initiatives - use data and analytics to assess impact and identify areas for improvement.
• Any other ad-hoc duties as assigned.

What We Are Looking For

Additional Information

All new hires are appointed on a two-year contract in the first instance and will be assessed and considered for permanent tenure over time, based on performance.

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