Roles & Responsibilities
The Facilities Management Executive supports the Senior Facilities Management Executive and Facilities Manager in executing maintenance and operational activities. This role focuses on hands-on maintenance, routine inspections, and assisting with regulatory compliance efforts to maintain a safe and functional nursing home environment.
Your role
Maintenance and Inspections
- Conduct regular inspection of the building facilities to ensure all are in good service condition and maintained in accordance with the standards required by the relevant authorities.
- Ensure that routine maintenance works are scheduled, carried out, and documented as per the nursing home’s operational requirements.
- Conduct post-analysis of system and equipment breakdowns and establish remedial actions to prevent future occurrences.
Contract Management and Procurement
Prepare requirements and administer Request for Quotation (RFQ) and tenders for routine maintenance services and works.Supervise and oversee contractors to ensure that repairs and routine maintenanceWorks are completed according to the terms and conditions of the contracts.Assist in the coordination of contracts management, progress monitoring, installation and testing of equipment to ensure the terms and conditions of the contracts.Ensure that new preventive maintenance contracts are in place before the expiry of equipment warranties.Inventory Management
Monitor inventory levels of maintenance supplies and parts to ensure availability.Coordinate procurement of replacement parts required for building maintenance and equipment needs.Outsource Partner and Vendor Management
Oversee and manage both M&E and Security Services outsource partners, ensuring they execute their roles and responsibilities in accordance with their contract requirements.Manage suppliers, vendors, and specialist contractors for building M&E systems, medical devices and exercise equipment.Feedback Management
Attend to and manage feedback, queries and suggestions relating to the premises within.Compliance and Safety
Ensure all work activities are carried out in compliance with Workplace Safety and Health regulations and other relevant standards.Assist and coordinate fire-related inspections to ensure the fire protection system and equipment of the buildings are in good operating condition as per statutory requirements.Facility Upgrades and Emergency Preparedness
Provide support during facility upgrades, renovations, and special projects.Assist in setting up emergency preparedness measures and respond to urgent maintenance needs.Undertake any other duties as assigned by the direct reporting officer or Head of Department (HOD).REQUIREMENT
Bachelor's degree in Facilities Management, Engineering, Building Services, or a related field with at least 2 years’ experience, preferably in a healthcare or nursing home setting.OR a Diploma in Facilities Management or Engineering with at least 4 years’ experience, preferably in a healthcare or nursing home setting.Possess a valid Fire Safety Manager (FSM) certification registered with the Singapore Civil Defence Force (SCDF) and preferably has practiced as an FSM for at least 1 to 2 years.Skills and Knowledge :
Basic knowledge of building systems, including ACMV, fire protection, plumbing, electrical, and security.Strong attention to detail and problem-solving skills.Ability to work independently as well as within a team environment.Good communication skills with the ability to establish priorities and multitask effectively.Tell employers what skills you have
Fire Safety
Defence
Preventive Maintenance
Fire Protection
Workplace Safety
Contract Management
Electrical
Building Services
Emergency Preparedness
Procurement
Inventory Management
Vendor Management
Compliance
Good Communication Skills
Facilities Management
Workplace Safety and Health