Assistant Facilities Manager
JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTDIslandwide, SG14 days ago
Job descriptionProactively engage stakeholders to ensure that on site client’s expectations are met Build and develop effective client / stakeholder relationships across multiple levels of the organisation On-site key point of contact for Facilities in the client’s premises Ensure vendors are well-managed, delivering services on time and within budget Ensure that vendor procurement processes comply with agreed client procurement guidelines as well as Jones Lang LaSalle best practice Manage all contracts to ensure that they are professionally delivered at the right costs Ensure expiry of contracts are well-monitored and re-procurement is initiated if needed Ensure contracts are continually assessed to deliver best value to the client Actively work to ensure that the site’s financial operations are meeting or exceeding targets and control requirements including the Jones Lang LaSalle Code of Ethics Ensure financial processes are followed at all times Ensure the provision of a safe working environment Ensure compliance with statutory regulations on fire, health and safety standards Assess site safety hazard and ensure work activities are carried out safely. Recommend and implement Industry Best Practice operations Implement building procedures and performance measures and ensure they are maintained at all times Ensure all Critical Environment (CEM) requirements are met Review existing operations regularly to reduce costs and improve operational standards 24 / 7 emergency call support and site attendance is required Ensure a risk management program is implemented and maintained Ensure escalation procedures and incident reporting procedures are implemented and in place Assist in the development of guidelines and strategies to ensure compliance with Jones Lang LaSalle’s business conduct Achieve Key Performance Indicators and Service Level Agreement targets Preparation of monthly, quarterly reports to present to client Any other duties assigned by supervisor Min. Bachelor’s degree in facilities management, building or other engineering field with 5 years experience in semiconductor / manufacturing environment Knowledge of local occupational health and safety requirements Knowledge of critical facilities Knowledge of vendor management for specialized services Has an understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) Proven capacity to understand and interpret commercial contracts Strong budget management and financial analysis skills Experience in cleanroom operations Demonstrates proactive & professional approach to customer service and stakeholder engagement Ability to interact with a wide range of client staff, including senior levels Ability to manage conflict and balance between client and firm requirements Has a customer service oriented attitude Ability to lead team effectively, train them well and promote open, constructive and collaborative relationships at all levels Excellent planning & organizational skills to prioritize work and meet tight deadlines Proven ability to manage multiple and complex operational matters on a daily basis Capacity to deal with ambiguity and solve complex problems effectively Analytical, proven ability to solve problems using a quantitative approach Proven ability to employ holistic approaches and looks at long term solutions Strong communicator – Good presentation skills and possesses strong verbal & written communication skills (English & local language), also an active listener Passion for quality – has an eye for detail to make sure the best delivery of services Self-motivated; confident & energetic Ability to effectively deal with stressful situations Flexible – able to adapt to rapidly changing situations Strongly goal-oriented – able to focus on meeting all performance targets Is a team player – able to cooperate and work well with others to meet targets Proven ability to initiate and follow through with improvement initiatives Exhibits honesty & trustworthiness Open to new ideas & willing to challenge status quo
Roles & Responsibilities
MAJOR RESPONSIBILITIES
People Management
- Manage and coach team
- Develop and sustain a high-quality well motivated team
- Ensure high staff morale, trust and work ethics
- Build and maintain an environment that supports teamwork, co-operation and performance excellence within team
- Mentor and enable Training & Development of team members
Client / Stakeholder Management
Procurement & Vendor Management
Contracts Management
Finance Management
Health & Safety Management
Site Operations Management
Risk Management
Ideal Experience
Critical Competencies for Success
Client Focus & Relationship Management
Team Leadership
Project Management & Organizational Skills
Problem Solving & Strategic Thinking
Other Personal Characteristics
Tell employers what skills you have
Customer Service Oriented
Budget Management
Fire Protection
Property
Operations Management
Electrical
Risk Management
Service Level
Procurement
Vendor Management
Financial Analysis
Team Player
Occupational Health
Conflict
People Management
Facilities Management
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Assistant Manager • Islandwide, SG
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