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Purchasing Executive (6 months contract) - BOURBON OFFSHORE ASIA PTE. LTD.
BOURBON OFFSHORE ASIA PTE. LTD.D14 Geylang, Eunos, SG16 days ago
Job descriptionProactively identify, evaluate, and onboard new suppliers in coordination with the Purchasing Admin team. Build and maintain strong relationships with key suppliers to ensure reliability and quality. Participate in tender processes and bulk purchase initiatives to achieve significant cost savings. Collaborate closely with the Logistics team to coordinate the timely shipment and delivery of spare parts to vessels worldwide. Review Delivery Orders and Service Reports to quickly identify and resolve any discrepancies. Work with accounts to resolve discrepancies between POs and supplier invoices. Assist in uploading prepayment and urgent payment requests to the finance shared drive (OneDrive). Ensure all POs and PRs are accurately closed in the system in a timely manner. Participate in and contribute to commercial, contract, and operations meetings. Actively participate in and promote the company's safety culture, understanding that procurement decisions directly impact operational safety. Support the department head on ad-hoc projects and process improvement initiatives. Diploma, Dip in Supply Chain Management is preferred Proven experience (typically 3+ years) in a purchasing or procurement executive role, preferably within the shipping, maritime, or a related industrial sector. Strong experience in negotiating with suppliers and managing vendor relationships. Proficiency with ERP procurement modules (e.g., SmartPal, Oracle) and Microsoft Office Suite. Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders. Highly organized, detail-oriented, and able to prioritize tasks in a fast-paced environment. A proactive problem-solver with a focus on efficiency and cost-saving.
Roles & Responsibilities
Key Responsibilities
Procurement Execution & Compliance :
- Manage the full procurement cycle from Purchase Request (PR) to Purchase Order (PO) closure within our digital system.
- Source and evaluate suppliers, obtaining a minimum of three competitive quotes for all requests.
- Negotiate optimal commercial terms, including pricing, lead times, and payment conditions, especially for urgent requirements.
- Prepare and submit quotation summaries for timely approval from superintendents and managers prior to PO issuance.
- Generate accurate Purchase Orders, verifying all specifications, quantities, and terms.
- Ensure prompt amendment and re-submission of any rejected POs.
Supplier & Relationship Management :
Logistics & Operational Support :
Financial & Administrative Duties :
Continuous Improvement & Safety :
Qualifications & Experience
Tell employers what skills you have
Vendor Relationships
Microsoft Office
Oracle
Process Improvement
Interpersonal Skills
Proactive self-starter
ERP
Prepayment
Relationship Management
Purchasing
proactive
Reliability
Procurement
Compliance
shipping industry
Supply Chain Management
shipping vessels
Microsoft Office Suite
Pricing
Shipping
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Purchasing Executive • D14 Geylang, Eunos, SG
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