Talent.com
This job offer is not available in your country.
Site Admin & Doc Control - Islandwide, SG

Site Admin & Doc Control - Islandwide, SG

APP ENGINEERING PTE LTDIslandwide, SG
2 days ago
Job description

Roles & Responsibilities

We are seeking a proactive and detail-oriented Project Site Admin cum Document Controller to join our engineering and construction team. Based primarily at our Bedok project site , with coordination support from our HQ at Toh Guan Road East , this role plays a pivotal function in ensuring seamless communication, efficient documentation handling, and comprehensive administrative support between site and HQ.

You will be the go-to person for managing document flow, maintaining accurate records, and supporting day-to-day operations in compliance with regulatory and project standards.

This is a hands-on opportunity to contribute directly to project execution, build your skills in a fast-paced environment, and be part of a team that delivers with purpose.

Key Responsibilities :

Administrative Support

  • Provide day-to-day admin support to site engineers, project managers, clients and vendors.
  • Assist in manpower movement updates, site attendance records, and timesheet tracking.
  • Coordinate logistics such as PPE issuance, stationery, pantry items, site access cards, and accommodation / travel arrangements (if required).
  • Coordinate with Safety for site onboarding for new staff / workers and manage records (e.g. training, safety orientation).
  • Handle site office maintenance needs (Logistics & infrastructure, IT support coordination).

Document Control

  • Maintain and update project document logs (e.g. Specifications, Execution Plans, drawings, technical submissions, permits, inspection requests etc).
  • Ensure all site documentation is filed according to ISO / QMS requirements and company SOP.
  • Assist in compiling and submitting documentation for BCA, LTA, MOM, SCDF, etc., if required.
  • Control issuance and retrieval of Controlled Documents (e.g. latest approved drawings, RFIs, NCRs, Method Statements).
  • Track submission and approval status of site documents and follow up on pending approvals.
  • Project Coordination

  • Assist in preparing and issuing internal memos, minutes of meeting, and progress reports.
  • Support preparation for audits and inspections (ISO, WSH, client).
  • Liaise with HQ Admin / HR / Accounts for timesheet submission, leave forms, petty cash, etc.
  • Assist with monthly reporting and document collation for claim submission.
  • Requirements :

  • Minimum GCE ‘O’ / ‘A’ Level / ITE / Diploma in Business Admin or equivalent.
  • 2–4 years of relevant experience in a construction or engineering project environment.
  • Familiar with ISO documentation and site project processes.
  • Proficient in MS Office (Excel, Word, Outlook). Knowledge of document control systems is a plus.
  • Well-organized, detail-oriented, and able to handle multiple priorities under tight deadlines.
  • Good interpersonal and communication skills.
  • Able to work independently at site offices with minimal supervision.
  • Tell employers what skills you have

    Outlook

    Construction

    ISO

    MS Office

    Compliance

    Audits

    Communication Skills

    Administrative Support

    Excel

    Project Coordination

    Able To Work Independently

    Create a job alert for this search

    Admin Islandwide Sg • Islandwide, SG

    Related jobs
    • Promoted
    Site Admin QS - Islandwide, SG

    Site Admin QS - Islandwide, SG

    NOVEXX PTE. LTD.Islandwide, SG
    Documentation and quantity surveying : .Oversee the management of contract documents, drawings, and client instructions in line with document control procedures. Review drawings and prepare Bills of Q...Show moreLast updated: 6 days ago
    • Promoted
    On-Site Adminstrative Assisitant - Islandwide, SG

    On-Site Adminstrative Assisitant - Islandwide, SG

    WITFLUX ENGINEERING PTE. LTD.Islandwide, SG
    We are a well-established construction company with an enviable track record in major civil engineering and building works. To meet our continuing growth, we require suitably qualified candidates fo...Show moreLast updated: 6 days ago
    • Promoted
    • New!
    Access Control Administrator - Islandwide, SG

    Access Control Administrator - Islandwide, SG

    GOLDTECH RESOURCES PTE LTDIslandwide, SG
    We are looking for a detail-oriented Access Control Administrator to manage and optimize identity and access management processes. In this role, you will design and maintain user access workflows, e...Show moreLast updated: 3 hours ago
    • Promoted
    Administrator (Central) - Islandwide, SG

    Administrator (Central) - Islandwide, SG

    KIM YEW INTEGRATED PTE. LTD.Islandwide, SG
    Responsibilities (Central Location) : .To provide administrative support and proper documentations necessary for site operations. File documentation, maintain and update database.Data entry, basic Adm...Show moreLast updated: 4 days ago
    • Promoted
    Project Site Admin - Islandwide, SG

    Project Site Admin - Islandwide, SG

    CHINA COMMUNICATIONS CONSTRUCTION COMPANY LIMITED (Singapore Branch)Islandwide, SG
    Join Our Team as a Project Site Administrator! (No Extensive IT Knowledge Needed!).Are you an organized, detail-oriented individual looking for a dynamic role in a fast-paced project environment ri...Show moreLast updated: 9 days ago
    • Promoted
    Site Admin cum Document Controller - Islandwide, SG

    Site Admin cum Document Controller - Islandwide, SG

    UES HOLDINGS PTE. LTD.Islandwide, SG
    Establish and maintain organised paper and electronic filing systems according to office procedures to ensure the expeditious retrieval of information in the area of QEHS.Book conference calls, roo...Show moreLast updated: 7 days ago
    • Promoted
    Sales Admin-5 Days-Pandan Loop- $2600 - Islandwide, SG

    Sales Admin-5 Days-Pandan Loop- $2600 - Islandwide, SG

    SWIFT SEARCH GLOBAL PTE. LTD.Islandwide, SG
    Manage sales fulfilment activities to ensure accurate and timely delivery of products and services.Coordinate with customers, vendors, and internal teams on order status, inventory, and production ...Show moreLast updated: 20 days ago
    • Promoted
    Site Admin Assistant - Islandwide, SG

    Site Admin Assistant - Islandwide, SG

    MINGJUNG ENGINEERING PTE. LTD.Islandwide, SG
    Days working 8 : 30am to 6 : 00 pm, located at Site office near Tampines Fire Station.Walking distant from bus stop to site office 15 min, location very "ULU", and site office with construction workers...Show moreLast updated: 7 days ago
    • Promoted
    Site Admin & Doc Control

    Site Admin & Doc Control

    APP ENGINEERING PTE LTDIslandwide, SG
    We are seeking a proactive and detail-oriented.Project Site Admin cum Document Controller.You will be the go-to person for managing document flow, maintaining accurate records, and supporting day-t...Show moreLast updated: 2 days ago
    • Promoted
    Site Admin & Doc Control - APP ENGINEERING PTE LTD

    Site Admin & Doc Control - APP ENGINEERING PTE LTD

    APP ENGINEERING PTE LTDIslandwide, SG
    We are seeking a proactive and detail-oriented.Project Site Admin cum Document Controller.You will be the go-to person for managing document flow, maintaining accurate records, and supporting day-t...Show moreLast updated: 2 days ago
    • Promoted
    Project Admin - Islandwide, SG

    Project Admin - Islandwide, SG

    JOB LIONS PTE. LTD.Islandwide, SG
    Manage and control project documentation, ensuring accuracy, version control, and proper filing (soft and hard copies).Maintain and update project records, logs, and reports in line with company pr...Show moreLast updated: 4 days ago
    • Promoted
    Site Administrator (Payroll, Dormitory & Condo) - Islandwide, SG

    Site Administrator (Payroll, Dormitory & Condo) - Islandwide, SG

    TALENTVUE PTE. LTD.Islandwide, SG
    Responsible for managing worker dormitories and company-rented condos, ensuring safety, cleanliness, and regulatory compliance (MOM, NEA, SCDF). Oversees room allocations, occupancy, and check-in / ou...Show moreLast updated: 11 days ago
    • Promoted
    Project Planning & Control Specialist (Project Administrator) - Islandwide, SG

    Project Planning & Control Specialist (Project Administrator) - Islandwide, SG

    JOBSTER PRIVATE LTD.Islandwide, SG
    The project administrator executes project administrative tasks needed by the marine systems project team, within the organizational and functional guidelines, with the objective of ensuring that t...Show moreLast updated: 21 days ago
    • Promoted
    Site Coordinator - Islandwide, SG

    Site Coordinator - Islandwide, SG

    CMSE ENGINEERING PTE. LTD.Islandwide, SG
    As a Site Coordinator, you will assist the Operation Manager in the daily operation of executing all project plans, project schedules, budgets and expenditures. Assist in coordinating projects and e...Show moreLast updated: 14 days ago
    • Promoted
    Site Admin - D16 Upper East Coast, Bedok, Eastwood, Kew Drive, SG

    Site Admin - D16 Upper East Coast, Bedok, Eastwood, Kew Drive, SG

    RECRUIT LYNC PTE. LTD.D16 Upper East Coast, Bedok, Eastwood, Kew Drive, SG
    We are seeking a responsible and organized Site Administrator to provide administrative and clerical support at the construction site. The successful candidate will handle documentation, coordinatio...Show moreLast updated: 1 day ago
    • Promoted
    Sales Admin-5 Days-Pandan Loop - Islandwide, SG

    Sales Admin-5 Days-Pandan Loop - Islandwide, SG

    SWIFT SEARCH GLOBAL PTE. LTD.Islandwide, SG
    Monday to Friday (8 : 30am to 6 : 00pm).Manage sales fulfilment activities to ensure accurate and timely delivery of products and services. Coordinate with customers, vendors, and internal teams on orde...Show moreLast updated: 13 days ago
    • Promoted
    • New!
    Sales Admin-5 Days-Pandan Loop- $2800 - Islandwide, SG

    Sales Admin-5 Days-Pandan Loop- $2800 - Islandwide, SG

    SWIFT SEARCH GLOBAL PTE. LTD.Islandwide, SG
    Monday to Friday (8 : 30am to 6 : 00pm).Manage sales fulfilment activities to ensure accurate and timely delivery of products and services. Coordinate with customers, vendors, and internal teams on orde...Show moreLast updated: 15 hours ago
    • Promoted
    Site Coordinator - Islandwide, SG

    Site Coordinator - Islandwide, SG

    LITEWELL ENGINEERING PTE LTDIslandwide, SG
    Oversee daily site operations and ensure smooth coordination of work activities.Supervise workers and subcontractors to ensure tasks are completed safely, on time, and in accordance with project re...Show moreLast updated: 7 days ago