Office Executive - OUTDOOR VENTURE PTE. LTD.

Roles & Responsibilities

About the Role

We are looking for a proactive and highly organised Office Executive to ensure the smooth day-to-day operations while providing direct support to the Managing Director. This role suits a dynamic, hands-on individual with excellent organisational, communication, and problem-solving skills who can create and maintain an efficient, positive, and well-supported workplace.

Key Responsibilities

• Oversee all aspects of office operations, including facilities management, office supplies, equipment upkeep, and vendor coordination.
• Serve as the main point of contact between management, employees, vendors, and service providers.
• Manage bank payment approvals and liaise with finance for timely reporting.
• Plan and coordinate company events such as outings, management retreats, and annual dinners.
• Ensure workplace health & safety compliance and maintain updated policies and procedures.
• Act as a Personal Assistant to the Managing Director, managing schedules, coordinating travel arrangements, handling correspondence, and carrying out any other ad hoc duties as required, and demonstrating strong negotiation skills when dealing with vendors and stakeholders.
• Provide general administrative support to management as required.

Requirements

What We Offer

Tell employers what skills you have

Budgets

Microsoft Office

Microsoft Excel

Verbal Communication

Office Management

Invoicing

Administration

Vendor Coordination

Office Administration

Equipment Maintenance

Accounting

Human Resource

Administrative Support

Resource Management

Scheduling

Facilities Management