Site Coordinator

An ACMV (Air Conditioning & Mechanical Ventilation)

Installation Site Coordinator plays a crucial role in overseeing

and coordinating the installation of ACMV. Their duties and

responsibilities are focus on ensuring the project is completed

efficiently, safely, and within budget. Detailed breakdown of their

responsibilities shall be as below and but not limited

to :

1. Project Planning &

Scheduling

Work Scheduling : Coordinate

and schedule all activities related to the installation of ACMV

systems, ensuring that work is carried out according to the project

timeline.

Resource

Allocation : Ensure that manpower, materials, and

equipment are available as per project needs and

schedules.

Coordination with

Contractors : Collaborate with subcontractors,

suppliers, and other vendors involved in the installation process

to ensure timely delivery and work

execution.

2. Site

Supervision

Site Setup : Oversee the

setup of the installation site, ensuring that all necessary

equipment and materials are in place.

Installation Supervision :

Monitor the installation of ACMV systems such as ducting, piping,

chillers, AHUs (Air Handling Units), FCUs (Fan Coil Units), BMS

system, ESCS system, Jet Fan system and other

components.

Safety

Compliance : Ensure that the installation is carried

out according to safety regulations and that all team members are

adhering to safety protocols (e.g., wearing PPE, following safety

guidelines).

Quality

Control : Supervise the installation process to

ensure that the work is completed to the required quality standards

and complies with the project specifications and

drawings.

3. Technical

Support & Problem Solving

Troubleshooting : Identify

and resolve technical / site issues, constraint that arise during

installation, working closely with engineers and technicians to

provide solutions.

Technical

Assistance : Provide on-site technical support to

ensure the correct assembly and installation of ACMV systems as per

the design specifications.

Adjustment &

Modification : Recommend and implement necessary

adjustments or modifications during the installation process to

address unforeseen issues or improve

efficiency.

4. Liaison

with Stakeholders

Client Interaction : Act as

the main point of contact between the client and the project team,

ensuring that the client's requirements and expectations are

met.

Coordination with

Engineers : Work closely with Supervisor, Engineers,

Designers, BIM team and Project Manager to ensure the installation

meets design specifications and standards.

Reporting : Provide regular

progress updates and reports to Project Managers, Site engineers,

and other relevant

stakeholders.

5.

Documentation and Reporting

Project Documentation :

Maintain accurate records of installation activities, including

daily site reports, inspection reports, and material usage

logs.

Variation

Management : Track and document any changes or

variations to the project scope and ensure they are communicated to

the relevant stakeholders.

Site

Meetings : Attend regular site meetings to review

progress, discuss challenges, and plan the next phase of

work.

6. Inspection

& Testing

Inspection of Installation :

Ensure all installed systems and equipment are properly inspected

for compliance with design and installation standards.

Pre-commissioning Tests :

Coordinate pre-commissioning tests, including leak testing of

ductwork and piping, to verify the systems' integrity and

performance. ACMV RI and TOP items inspection preparation and check

before RI and TOP inspections.

Final Commissioning : Assist

in the commissioning of ACMV systems, ensuring that all testing,

balancing, and adjustments are completed before handing over to the

client.

7. Health,

Safety, and Environmental

Compliance

Safety Training : Conduct

safety briefings and ensure all workers are trained in safety

practices specific to ACMV installation.

Environmental Compliance :

Ensure that installation practices are environmentally friendly,

reducing wastage, managing emissions, and recycling materials where

possible.

Risk

Assessment : Conduct risk assessments to identify and

mitigate potential hazards on-site.

Site Attendance : To attend

everyday morning exercise and tool box meeting as per main con

scheduled timing, conduct site walk to check and monitor site

progress and arrange subcon workers and direct workers for

necessary work to carry out.

Permit Application : Apply

Permit to Work (PTW) and other necessary permit such as Work at

height, hot work, confined space, etc via main con NOVADE

application

platform.

8.

Coordination of Multiple Trades

Interfacing with Other

Trades : Coordinate with other trade contractors

(electrical, plumbing, civil) to ensure smooth progress and avoid

conflicts between work activities.

Sequencing Work : Ensure that

ACMV installation is sequenced properly in relation to other trades

and that all work is integrated effectively within the overall

project.

9. Cost

Control

Material Management : Monitor

material usage and inventory to avoid wastage and

overstocking.

10.

Post-Installation Support

System Handover : Participate

in the handover process, ensuring all necessary documentation and

manuals are provided to the client.

Defect Rectification :

Oversee the rectification of any defects found after installation,

ensuring they are addressed in a timely

manner.

11. Training

and Mentoring

Team Training : Ensure the

installation team is well-trained in the latest ACMV technologies,

tools, and safety procedures.

Mentorship : Provide guidance

to junior staff and technicians on technical aspects and best

practices of installation.

In

summary, the ACMV Installation Site Coordinator is responsible for

overseeing the complete installation process, from planning to

execution and final handover, ensuring that everything runs

smoothly, safely, and according to specifications. They serve as a

central point of coordination between the project management team,

contractors, engineers, and

clients.

Requirements :

Diploma or above in mechanical engineering or related

qualifications

• Min 2 years on site

experience

advantage

communication in English

week