Executive Assistant

Roles & Responsibilities

Overview

We are seeking a highly organised, proactive, and trustworthy Executive Assistant / Office Administrator to support a Family Office based in Singapore. This role combines executive support to the Principal and family members with responsibility for the smooth day-to-day running of the office.

The ideal candidate will have strong administrative and coordination skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced and confidential environment.

Key Responsibilities

Executive Support

• Provide full executive assistance to the Principal and family members, including calendar management, meeting coordination, and travel arrangements (both business and personal).
• Manage correspondence, emails, and calls on behalf of the Principal, ensuring timely and appropriate responses.
• Prepare meeting materials, reports, presentations, and briefing documents.
• Support family-related matters such as personal appointments, events, and logistics coordination.
• Liaise with external advisors, service providers, and stakeholders (e.g., banks, lawyers, accountants, investment partners).

Office Administration

Event & Project Coordination

Tell employers what skills you have

Microsoft PowerPoint

Microsoft Office

Microsoft Excel

Travel Arrangements

Investments

Invoicing

Vendor Coordination

Office Administration

Project Management

Attention to Detail

Bookkeeping

Administrative Support

Project Coordination

Scheduling

Facilities Management