Office Admin Executive

Roles & Responsibilities

The Executive, Office Admin manages the general functions of the Office to ensure a smooth running of the reception, maintenance of office equipment as well as that stationaries and refreshments are on stock. In addition, he / she supports the Managing Director of Southeast Asia & Pacific and the People & Culture Department in administrational tasks.

Job Description

1. Office Management :

• Serve as the primary contact for courier services, and greets guests (VIP’s, Hotel Owners, GM’s, etc.), ensuring a professional and welcoming atmosphere
• Organise meeting rooms, equipment and refreshments for the Regional MDs and VIPs
• Manage office related expenses i.e. electricity, water, office supply, courier, etc.
• Purchases and maintains stocks of all office and pantry supplies, ensuring adequate stock levels
• Ensure office is well maintained (cleaning service, printers, coffee machine, light bulbs, AC, office access etc.) and acts where necessary
• Keep track on general directories for the office and the Southeast Asia and Pacific area such as phone lists, email lists, travel schedules, Hotel data lists, etc.
• Reviews Service Agreement of office vendors to ensure compliance and service quality
• Assist in the preparation and distribution of relevant external communications, e.g. office closure for Singapore office
• Orders and supervises the print of all business cards for SEAP employees
• Assist in daily operational activities as required to ensure smooth and efficient work environment

2. Operations :

3. People & Culture Department :

4. Any other reasonable duties requested.

Qualifications

Tell employers what skills you have

Microsoft Office

Water

Microsoft Excel

Announcements

Interpersonal Skills

Office Management

Administration

Employee Engagement

MS Office

Attention to Detail

Audits

Communication Skills

Administrative Support

Scheduling