HR Admin Executive (Operations) - ROTARY-THAI CONSTRUCTION PTE. LTD.

Roles & Responsibilities

Description

The Admin Executive is responsible for providing excellent general administration support to both internal and external stakeholders while ensuring the assigned duties are completed on a timely manner.

Responsibilities

• Interfaces with internal / external stakeholders on the management or upkeeping of office-equipment, service providers, etc.
• Supports on travel arrangements for Exempt and Management staff.
• Verifies claims relating to Business Travel and Managerial Transportation.
• Keeps track of expiry date (e.g. road tax, insurance, VPC, etc.) for company vehicles and to arrange for renewals accordingly.
• Handles reimbursement claims (mainly medical / hospitalization) for employees and arranges for payments to external stakeholders.
• Coordinate Corporate and Project Insurance related matters, including yearly renewal exercise, new purchase and endorsement.
• Manage Work Injury and Hospitalization and Surgical Insurance, including submission of claims and following up of outstanding WICA and H&S cases with relevant external stakeholders.
• Manage company vehicles’ road tax, VPC, insurance and COE.
• Responsible for external staff bus transport matters, including yearly renewals.
• Coordinate and liaise with internal and external stakeholders on office equipment for photocopiers in the office.
• Assist in company provided accommodation, including sourcing of new accommodation / housing, processing of monthly rental payment and renewal of existing rental contracts.
• To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times.
• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks.
• Other ad hoc duties which may be assigned time to time.

Requirements

Tell employers what skills you have

Microsoft Office

Microsoft Excel

Travel Arrangements

Interpersonal Skills

Tax

Formulation

Administration

Payroll

Business Travel

Vehicles

Transportation

Administrative Support

Excel

Vlookup

Sourcing