Receptionist cum Admin

Roles & Responsibilities

The role is client facing and is accountable for managing our front desk, and providing administrative support as required. As the face of DP, primary attention is focused on but not limited to PABX operations including receiving, messaging and distribution, warmly welcoming clients and guests to our offices, alerting Directors or staff to client visitor arrivals, directing clients / guests to appropriate meeting rooms, ensuring quality hospitality at all times.

Administrative support in terms of appointed Director(s) schedule and calendar management, appointment setting and coordination, preparation of Word and Excel documents, shall also form part of these responsibilities.

Front Desk Duties

• Visitor welcoming and logistics by directing visitors to the appropriate person and meeting rooms, ensuring visitor hospitality at all times;
• To answer, screen and forward incoming phone calls;
• To undertake staff booking for meeting room reservations, and co-ordination when necessary to swap rooms;
• Collection of mail from the general letterbox, sorting in accordance to the respective pigeon hole and date-stamping official letters / envelopes;
• Mail franking prior to post, and recording of daily postage expenditure. Submission of Franking Docket to SingPost on monthly basis and postage requisition when credit balance is low;
• Receiving / organising drawings & material samples including notification to staff for collection. Non urgent documents shall be placed in their respective pigeon hole.

Reception Area Management

Security & Access Control

Administrative Support

Job Requirements

Tell employers what skills you have

Outlook

Able To Multitask

Literacy

Inventory

ERP

Investment Management

Access Control

Procurement

First Aid

Administrative Support

Publications

Requisition

Directing

Hospitality