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Executive Personal Assistant [Office Operations | Vendor & Property Management | Attractive benefits] - SM09 - THE SUPREME HR ADVISORY PTE. LTD.
THE SUPREME HR ADVISORY PTE. LTD.D01 Cecil, Marina, People’s Park, Raffles Place, SG1 day ago
Job descriptionDiploma or Degree is required for this role. At least 3 years experience in performing PA duties, office administrative, company asset & facilities management. Act as the primary point of contact for the Director’s schedule, coordinating meetings, calls, and stakeholder communications. Arrange domestic / international travel, including flights, hotels, visas, and detailed itineraries tailored to preferences. Handle personal errands, family / household tasks, and liaise with vendors (e.g., repairs, reservations) Manage complex calendars, schedule appointments, and arrange travel (business & personal). Act as a gatekeeper for communications (email / phone), prioritizing urgency and confidentiality. Run errands, plan events, and handle ad-hoc personal tasks as required. Be available to accompany the Director on trips (domestic / international) when required. Manage front office operations, including reception, visitor management, and incoming / outgoing correspondence. Oversee procurement and vendor management, including negotiations of service contracts, office supplies, and corporate subscriptions. Develop, implement, and improve administrative systems, policies, and procedures to ensure organizational efficiency. Support HR processes such as onboarding, employee engagement activities, and coordination of training sessions. Liaise with IT support / vendors to ensure smooth operation of office technology, including hardware, software, and system access. Oversee company property and asset management, including office premises, lease agreements, and facilities maintenance. Manage relationships with building management, landlords, and external contractors for utilities, security, cleaning, and repair works. Track and report on company assets (e.g., office equipment, company vehicles, leased properties), ensuring compliance with audit and insurance requirements. Plan and manage office renovation, relocation, or expansion projects, including cost control and contractor coordination. Ensure compliance with workplace safety, security, and environmental regulations related to company premises. Prepare regular administrative and facility management reports for management review (e.g., cost tracking, vendor performance, office utilization). Support budgeting and expense monitoring for company administration and property management functions. Assist in project coordination tasks where cross-department administrative support is required.
Roles & Responsibilities
PA to Director
- Salary : $4,000 - $5,000 + AWS + VB
- Working Days : 5 days
- Working Timing : 9AM to 6PM
- Working Location : Tanjong Pagar
Requirements :
Job Scopes :
Executive & Personal Support : (50%)
Office Administration :
Company Property and facility management :
WhatsApp : https : / / wa.me / 6591044149 (Shermaine)
Siah Sze Ming Reg No : R24125414
The Supreme HR Advisory Pte Ltd EA No : 14C7279
Tell employers what skills you have
Property Management
Workplace Safety
Landlords
Property
Administration
Vehicles
Employee Engagement
Procurement
Office Administration
Vendor Management
Administrative Support
Project Coordination
Cost Control
Facilities Management
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Operation Executive • D01 Cecil, Marina, People’s Park, Raffles Place, SG
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