Admin Assistant - HANWHA OFFSHORE ENGINEERING SERVICES SINGAPORE PTE. LTD.

Roles & Responsibilities

• Familiar with MOM’s rules and regulations on the Marine Shipyard Scheme terms and conditions, including the deductible and non-deductible of RC’s workers’ salaries.
• Track and ensure all RC submit the following document on monthly basis to performance checks and balance to ensure all RC adhere to the above-mentioned Marine Shipyard Scheme :
• Proof of payment on Levy
• Proof of payment on CPF
• Proof of payment on dormitory
• Proof of payment on workers’ salaries. Itemized pay slips must be provided.
• Assist in Pilot Program (means to import workers for projects).
• Assist in following up with Contractors on their CPF top up plan.
• Check and ensure all worker’s detail entered by Contractors in the E-Service tallied with the Work Permit copy, insurances etc. before approving the particular in the System.
• Check and ensure all documents submitted by Contractor for the Safety Induction Course to be in order before approving in E-Service (eg, Letter of indemnity, Letter of Undertaking, HSE Acknowledgement Form, insurances etc.)
• Responsible for overall filing system in Sub-contracting Department.
• To support Sub-Contracting Executives as and when required (eg. WO creation, prepare letter etc.).
• Assist to check and ensure issued WOs are duly signed by Contractor and returned within 3 days. All signed WO to be saved in the shared folder.
• Providing general administrative support to Sub-contracting Department (eg. issue memo to Contractors, consolidate response internally on survey etc.).
• Perform bi-weekly worker’s interview for RC Subcontractors.

Tell employers what skills you have

Microsoft PowerPoint

Microsoft Office

Microsoft Excel

Inventory

Administration

Data Entry

Indemnity

Accounting

Administrative Support

Subcontracting

Team Player

Microsoft Word

Able To Work Independently