Project Administrator

Roles & Responsibilities

Summary

Supports Project Leadership in the efficient use of the firm’s resources (people, processes and tools) and assignments with an administrative / operational emphasis on project management and project accounting activities and communication while effectively supporting the firm’s values. Supports Project Leadership on a specific project or projects and shares responsibility for project successes.

Responsibilities

Position / Project

• Assists the Project Managers with initiation of HKS General Terms and Conditions and Release Forms
• Sets up and maintains the project directory of all contacts
• Assists the Project Managers with project meeting management, including scheduling, preparing and distributing agendas and meeting reports, maintaining action items log, ensuring proper file organization, and following up with team on a regular basis regarding progress
• Assists the Project Managers in maintaining project schedule and staffing within HKS’s internal project planning web-based software
• Assists the Project Managers to track the delivery of implementation documents through all phases of a project, including sharing / harvesting lessons learned and project impact
• Helps while maintaining project information in the appropriate location so all project related information is current, complete, and accessible
• Helps to coordinate project team interaction internally through scheduling and proper communication with guidance from the project manager and project architect
• Attends project meetings, staffing meetings and site visits as necessary
• Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations
• Tracks permit submittals and assist in submittal process

Cultural

Financial

Revenue or Opportunity Generation

Qualifications

Tell employers what skills you have

Submittals

Outlook

Microsoft Excel

Ability To Work Independently

Project Planning

Project Management

Publishing

Resourcing

Administrative Support

Scheduling

Conflict

Lean Six Sigma