Operation Executive (Admin & HR)

Roles & Responsibilities

Responsibilities :

• Manage and process employee reimbursement claims, ensuring timely submission, tracking, and approvals. Maintain accurate records and coordinate with relevant departments to facilitate smooth processing.
• Oversee day-to-day office administration including the procurement of office supplies, pantry items, and stationery.
• Verify and process invoices for utilities, office rent, cleaning services, and other back-office expenses. Ensure accuracy and prompt payment in compliance with internal policies and financial timelines.
• Manage the recruitment process, including candidate screening, interview scheduling, and selection. Oversee onboarding and offboarding procedures to ensure a smooth transition for employees.
• Assist in the preparation and administration of monthly payroll, ensuring accuracy and confidentiality.
• Prepare and manage bidding documents, liaise with suppliers, and ensure a transparent and compliant procurement process.
• Collaborate effectively with the headquarters team in China to ensure seamless execution of administrative and HR tasks.
• Handle official document filing and manage seal application procedures in accordance with internal protocols.
• Maintain both physical and digital filing systems for efficient retrieval and secure document storage.
• Provide support in routine and ad-hoc HR, administration, and procurement tasks as assigned by management.

Requirements :

Tell employers what skills you have

Microsoft Office

Microsoft Excel

Bidding

Interpersonal Skills

Tax

Inventory

Purchasing

Administration

Payroll

Procurement

Office Administration

Pressure

Writing

Customer Service

Able To Work Independently