Accounts cum Admin Assistant

This role supports both administrative and accounting

functions to keep the office running

smoothly.

1. Accounting

Duties

Generate customer invoices,

post supplier invoices, and update AR / AP transactions in Business

Central.

Prepare Accounts Receivable reports

• and send monthly Statement of Account to customers and follow up;

prepare Accounts Payable documents for payment release.

Verify and calculate monthly overtime and site work

allowance based on approved timesheets and attendance

records.

Assist in verifying staff claims to

ensure they follow proper accounting treatment.

Assist in preparing financial reports, company accounts,

and statutory filings.

Assist in providing

project-related financial data to support project and business

decision-making.

2. Administrative

Duties

Answer and direct phone calls

in a professional manner (shared with office team).

Maintain pantry supplies and manage stationery inventory

for the office.

Assist with customer visits,

training, and internal meetings - including meeting room setup and

refreshment arrangements.

Arrange staff

overseas travel - search and book flights, hotels, airport

transfers, and travel insurance.

Assist with

annual insurance renewals and project-related insurance.

Provide backup support in coordinating courier / freight

arrangements and preparing logistics documents (PO, DO, Packing

List, Quotations), when required.

3.

General Duties

Ensure the office

environment is clean and tidy (shared responsibility).

Follow workplace safety and hygiene

procedures.

Provide suggestions to improve

daily processes and

efficiency.

Requirements :

Proficiency in Microsoft Office and accounting software

(Business Central)

Highly organized,

responsible, and good with numbers.

Able to

work independently and as part of a

team.