Front Office Executive

Roles & Responsibilities

• Front Desk & Telephony : Manage switchboard professionally, handle voicemails, update internal contact lists, and ensure appropriate closure messages.
• Visitor Management : Welcome and assist visitors, prepare meeting rooms, arrange refreshments, allocate desks for overseas staff, and coordinate travel / accommodation when required.
• Meetings & Facilities : Oversee conference room bookings, coordinate video conferencing setup with IT, maintain reception / meeting areas, ensure equipment and supplies are in order, and organize catering for events.
• Mail & Couriers : Handle incoming / outgoing mail and courier services, reconcile invoices, and maintain accurate records for finance.
• Supplies & Vendors : Manage pantry, stationery, and office supplies, liaise with vendors, process invoices, and maintain updated supplier contacts.
• Staff Absence & Coverage : Track and circulate staff absence information, update HR systems, arrange secretarial cover, and ensure proper recordkeeping.
• General Support : Maintain security card records, book taxis, replenish refreshments, provide reception coverage, and support the Business Services Manager with ad hoc tasks.

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number : R22104385

Business Registration Number : 200611680D. Licence Number : 10C5117

Tell employers what skills you have

Front Office

Excellent Communication Skills

verbal communication skills

Interpersonal Skills

Administration

Data Entry

Office Administration

MS Word

Communication Skills

Customer Service

Excellent Interpersonal Communication Skills

Hospitality

Customer Service Experience