HR and Admin Executive - BENEL SINGAPORE PTE LTD

Roles & Responsibilities

Human resource function

1. Responsible for overall system in HR department and oversee full spectrum of HR.

2. Process monthly payroll, government grants / claims, budgeting, administer / support annual increment exercise and bonus payrout.

3. Responsible for MOM survey, work pass administration, various of government paid leave.

4. Understanding and executing staffing requisition, requirements and issues from all departments

5. Drafting and updating of documents such as job descriptions, employee handbook, performance appraisal, forms, policies and other HR related documents.

6. Screening the candidates by resume shortlisting, phone interview and personal interviews; coordination with the concerned departments & background verification of the shortlisted candidates.

7. Maintain employees’ leaves, medical and attendance record. Keeping track of employees’ attendance / absenteeism.

8. Onboarding program and briefing to new employee including submitting IT requests for laptops, mobile phones, and other necessary equipment.

9. Track employees due for confirmation and prepare relevant letters, including confirmation, promotion, transfer, and resignation acceptance letters. Ensure updates are accurately recorded in Infotech.

10. Conduct exit interviews to identify reasons for employee’s termination

11. Maintain and organize personnel files for all new hires, ensuring accurate documentation and a structured filing system. Input new employee details into Infotech.

12. Oversee the planning and execution of company events or employee engagement activities

13. Support Manager, General Administration of HR in other initiatives and projects.

14. Other HR related Ad-hoc works.

Administrative function

1. Provide assistance to the Finance department on daily processing of Account Receivables and Account Payables

2. Perform generalAdministrative function

1. Perform general office administration work including insurance, road tax renewal, upkeep of office premises, etc;

2. Liaise with external vendors for outsourced services provided to the company;

3. Maintain and update IT Asset Management list

4. Perform internal ISO audit within the company and maintain ISO documentation;

5. Oversee employees’ compliance with company rules

6. Assist in the Occupational Safety of the company

7. Oversee sustainability reporting - helping to collect, organize, and present data on a company’s environmental, social, and governance (ESG) performance office administration work including insurance, road tax renewal, upkeep of office premises, etc;

Requirements

1. Minimum 2 years of working experience as HR generalist with full spectrum of HR

2. Ability to work independently under minimal supervision

3. Ability to work well with a team across multiple departments - people-oriented

4. Computer literate particularly with Microsoft Outlook, Microsoft Excel, Microsoft Word & Microsoft Power Point.

5. Strong organizational skills with excellent attention to details, willingness to develop & learn new skills.

6. Good writing, analytical and problem-solving skills.

7. Discretion, confidentiality and professionalism at all times.

Tell employers what skills you have

Outlook

Microsoft Excel

Laptops

Tax

Job Descriptions

ISO

Administration

Payroll

Employee Engagement

Office Administration

Microsoft Word

Screening

Performance Appraisal

Requisition

IT Asset Management